• Tracks candidates throughout the pre-employment process via the ATS.
• Processes and coordinates background checks, drug screens, and physical exams of external candidates, acting as a liaison with our third-party vendors.  Escalates issues to recruiters and supervisor/manager for resolution.
• Coordinates and obtains all pre-employment paperwork.
• Provides timely, clear, and concise updates to recruiters, supervisors, and candidates.
• Schedules candidates for Safety Council / OSHA courses.
• Coordinates and schedules weekly New Employee Orientation (NEO).
• Creates new employee packets for NEO.
• Responsible for electronic I-9 and provides first day reporting instructions to each new employee.
• Collaborates with HR and Payroll to escalate issues and ensures the candidate experience goes smoothly and appropriate hand-offs are in place throughout the hiring process.
• Inputs new hires and rehires into the Human Resource System (HRS).
• Codes invoices from Safety Council, background checks, and other vendors for payment.
• Maintains EEO forms for active and terminated employees.
• Answers phones and assists callers with basic information and/or forwarding call to the appropriate recruiter.
• Provides back-up to front desk receptionist as needed with greeting and directing visitors, applicants, employees, and customers.
• Provides recommendations to implement policy and process improvements on an ongoing basis.
• Recognizes strong principles of customer service to all external clients and potential employees, as well as our internal co-workers and support staff.
• Maintains a high level of confidentiality.
• Contributes to our HR team’s efforts by accomplishing related tasks as needed.

Skills / Qualifications:

• Highly self-motivated, attention to detail, and ability to multi-task and meet deadlines are essential in this position.
• Very organized with effective time management skills.
• Positive and collaborative team player with excellent customer services skills (internal and external).
• Possess strong interpersonal skills to communicate with all levels of leadership, as well as external candidates.
• Excellent verbal and written communication skills.
• Ability to maintain a high level of professionalism and confidentiality.

• Bachelor’s degree is preferred.
• HR or administrative experience is a plus.
• Proficient in MS Office Suite (i.e. Outlook, Excel, Word, Powerpoint). 
• 18 years or older and legally able to work in the U.S.
• Stable work history with good references from past employers
• Pass a drug screen, physical, and background check
• Speak fluent English
• PSC is a veteran-friendly company. Previous military experience and proven ability to follow procedures is a plus.

• Since 1952, Petroleum Service Corporation has had a strong reputation for quality service, safety, environmental protection, and taking care of our employees.
• We are a leader in product handling and site logistics for refineries, chemical producers, and marine transportation providers.
• The work we do makes a huge impact in our nation's economy. Check out our videos at petroleumservice.com/videos to learn more.
• Check out our online newsletter "The Connection" which contains articles about our work groups, recognition events, and achievements of our employees and their family members at petroleumservice.com/newsletters-events/.

Employee Benefits:

• Medical insurance options with the company paying a large portion of the premiums, including affordable dental and vision plans for employees and their families
• Company-paid life, short-term, and long-term disability insurance
• Matching 401(k) plan to help employees save money for retirement
• Vacation, sick leave, and holiday benefits (varies by work group)
• Incentives, discounts, and bonuses
• Industry-leading training and development programs

• Speak, write, read, hear, and have good vision
• Regular on-site attendance and punctuality is required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

Petroleum Service Corporation is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.