Petroleum Service Corporation is growing tremendously and seeking a full-time Administrative Assistant to provide on-site support to a new railcar repair group and serve as the main point of contact for both PSC employees and customer contacts at the site. The Administrative Assistant is responsible for all clerical duties to include managing timesheets and communicating operational information from the field to the customer. This role will require the ability to multi-task and provide back-up assistance when needed to order supplies and PPE, as well as complete and maintain site specific documentation. The ideal candidate will have excellent customer service, communication, organizational, and interpersonal skills and will demonstrate the ability to multi-task in a chemical plant clerical environment.

Work Schedule: Monday – Friday (8-hour days)

Job Duties & Responsibilities:

• Submits data entry for railcar billing.
• Completes timesheets and payroll for on-site employees.
• Maintains vacation, overtime, and attendance schedules.
• Tracks attendance and maintains personnel training files.
• Maintains payroll operations by following policies and procedures; reporting needed changes.
• Prepares reports by compiling summaries of earnings, overtime, turnover, etc.
• Provides information to PSC employees and customer contacts by answering questions and requests.
• Maintains OSHA / Safety Council records.
• Submits monthly and quarterly updates to customer and PSC Pasadena office
• Provides administrative support and back-up assistance to order unit supplies and PPE as needed.
• Makes copies, send faxes, and types memos.
• Other duties as needed.

Preferred Job Qualifications:

• Must possess a valid driver's license
• Proficient in Microsoft Office (Excel, Outlook, Word and PowerPoint)
• Good communication and organizational skills
• Ability to multitask and meet deadlines on a consistent basis
• Maintain high level of confidentiality and professionalism

Minimum Job Qualifications:

• 18 years or older and legally able to work in the U.S.
• Stable work history with good references from past employer
• Pass a drug screen, physical, and background check
• Speak fluent English
• PSC is a veteran-friendly company. Previous military experience and proven ability to follow procedures is a plus.

Why join the PSC team?

• Since 1952, Petroleum Service Corporation has had a strong reputation for quality service, safety, environmental protection, and taking care of our employees.
• We are a leader in product handling and site logistics for refineries, chemical producers, and marine transportation providers.
• The work we do makes a huge impact in our nation's economy. Check out our videos at petroleumservice.com/videos to learn more.
• Check out our online newsletter "The Connection" which contains articles about our work groups, recognition events, and achievements of our employees and their family members at petroleumservice.com/newsletters-events/.

Employee Benefits:

• Medical insurance options with the company paying a large portion of the premiums, including affordable dental and vision plans for employees and their families
• Company-paid life, short-term, and long-term disability insurance
• Matching 401(k) plan to help employees save money for retirement
• Vacation, sick leave, and holiday benefits (varies by work group)
• Incentives, discounts, and bonuses
• Industry-leading training and development programs

Physical Requirements:
You must be able to:

• Speak, write, read, hear, and have good vision
• Regular on-site attendance and punctuality is required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.